HR Coordinator

Location: Iraq (Hybrid)

Company: Swibit

Employment Type: Full-time

Reports To: CPO (Chief People Officer)

About Swibit

Swibit is an AI solutions company operating in the MENA region, the UK, and the US. We specialise in delivering high-end consulting and building scalable digital platforms, AI-powered products, and strategic solutions across sectors such as real estate, marketplaces, logistics, education, and public services.

Our model is global design and local execution — combining international expertise with deep local market understanding to deliver impactful, future-ready solutions.

Role Overview

We are looking for an HR Coordinator to join our People team in Iraq. You will own the day-to-day HR operations that keep Swibit running — payroll preparation, employment contracts, leave and attendance management, employee records, onboarding logistics, and compliance with Iraqi labour law.

This is a critical operational role. Trust is built one payroll at a time — and you are the person who ensures every employee is paid correctly, contracted properly, and supported from their first day to their last.

Key Responsibilities

Payroll & Compensation

• Prepare and process monthly payroll — salaries, deductions, bonuses, overtime

• Maintain accurate payroll records and resolve discrepancies

• Coordinate with the Financial Controller (Al-Rida) on salary disbursements

• Manage benefits administration — health insurance, allowances, reimbursements

• Ensure compliance with Iraqi tax and social security requirements

Contracts & Employment Records

• Draft, issue, and manage employment contracts — new hires, renewals, amendments, terminations

• Maintain complete and accurate employee records in Odoo HR

• Process promotions, transfers, and role changes

• Manage probation tracking and confirmation processes

• Ensure all documentation complies with Iraqi labour law

Leave & Attendance

• Manage leave requests and approvals through Odoo

• Track attendance, working hours, and overtime

• Maintain leave balances and accruals

• Produce attendance reports for management

• Handle absence management and escalation

Onboarding & Offboarding

• Coordinate Day 1 logistics for new hires — workspace, equipment, accounts, access, documentation

• Run the onboarding checklist — ensure every new hire has a smooth, complete first week

• Support the values onboarding process in collaboration with the CPO

• Manage the offboarding process — exit interviews, equipment return, account deactivation, knowledge transfer

• Ensure final settlements are processed correctly

HR Administration & Compliance

• Operate the Odoo HR module day-to-day — employee profiles, workflows, reporting

• Respond to employee queries on policies, leave, payroll, and benefits

• Maintain and update HR policies and procedures documentation

• Support the CPO with performance review administration

• Ensure compliance with Iraqi labour law, company policies, and regulatory requirements

• Prepare HR reports and metrics for the CPO

Requirements

Essential

• Based in Iraq (able to work from the office on a hybrid schedule)

• 2+ years of experience in HR administration, HR coordination, or a similar operational HR role

• Hands-on payroll experience — preparation, processing, reconciliation

• Experience drafting and managing employment contracts

• Knowledge of Iraqi labour law — contracts, leave entitlements, termination procedures, social security

• Strong attention to detail and accuracy — payroll and contracts demand zero errors

• Excellent organisational skills — able to manage multiple processes and deadlines simultaneously

• Comfortable working with HRIS / HR software systems

• Professional, discreet, and trustworthy — you will handle sensitive employee data

• Fluency in Arabic and English (spoken and written)

Preferred

• Experience with Odoo HR module or similar HRIS platforms

• Experience in a technology company or startup environment

• Contract drafting experience (beyond template filling)

• Knowledge of multi-location HR operations (Iraq + international)

• HR diploma, CIPD, or equivalent qualification

• Experience supporting performance review processes

• Familiarity with expense management and reimbursement processing

Tools You'll Work With

What You'll Gain

• Be the operational backbone of a fast-scaling AI company's People function

• Work directly with the CPO to build HR systems and processes from the ground up

• Exposure to multi-location HR operations — Iraq, Pakistan, UK

• Clear career growth path (HR Coordinator → Senior HR Coordinator → HR Manager)

• Structured mentorship and professional development

• A fast-paced, ambitious environment where people operations are taken seriously

• Competitive compensation with performance-based incentives

How to Apply

Send your CV to [email protected] with the subject line: HR Coordinator (Iraq)